Administrative Assistant

Become immersed in the role of an administrative assistant working a full day in a busy office. With scheduled meetings and a list of jobs to manage, students must complete key written and organizational tasks while responding to new requests as they appear. Students determine what tasks they need to complete now, which can wait, and how to manage their time effectively to keep the office on track. This simulation develops practical soft skills essential in office-based roles. Students practice prioritizing tasks, managing competing demands, structuring written responses, consistently achieving goals, and completing assignments on time. **Key Features:** - Builds time management, prioritization, and written communication skills - Encourages assertive decision-making in a realistic workplace setting - Based on realistic administrative workflows and professional expectations ## Course Content: This course is one module. ## Duration & Guidance: This module is approximately 10-15 minutes in duration, but times may vary depending on the user. We recommend that this experience is best undertaken standing, although a seated experience is possible. ## Learning Objectives: 1. Prioritise tasks and manage a changing workload{.info} 2. Communicate clearly and professionally in written tasks{.info} 3. Make confident decisions while meeting set deadlines{.info} # TEACHING FRAMEWORK FOR CAREER EXPLORATION{.objective .objective} # Before the Experience **Mind Map** Ask students to organize their thoughts by creating a Mind Map to help them understand their values, interests and strengths before they begin to explore the career paths within this VR experience. By mapping out what they care about, what they are good at, and what motivates them, students gain a clearer picture of careers that align with their goals. This activity can be completed digitally or on paper. In the center of the page, students should write their name and then draw a triangle around it. Label the corners with the following: passion, skills and purpose. From each corner, students should consider and respond to the following questions, adding supporting branches with any details, examples, or thoughts that come to mind. Passion: - What activities or hobbies do I immerse myself in and/or keep coming back to? - When do I feel most energized or creatively inspired? - If I could spend the entire day doing one thing, what would it be? Why? Skills: - What have others said that I'm good at? - What school subjects, tools and/or technologies come naturally to me? - What tasks or challenges do I like figuring out or improving? Purpose: - What causes or communities do I feel connected to and/or want to support? - What problems, whether local or around the world, would I like to help solve? - What kind of impact or difference do I want to make in someone's life? Optional outer branches could include: - What kind of work environment do I think I would like best? (indoors, outdoors, quiet, busy, office, lab, etc.) - Do I enjoy working with people, data/numbers, construction or ideas? Why? - What matters most when considering a future job? (creativity, flexibility, helping others, job security, etc.) # During the Experience **Career Comparison** Ask students to complete the experience, and then choose one of the following options: - If students are completing further Career Exploration experiences, choose one (or more) additional careers to explore and compare. If limited by time, the Job Shadows video experiences are the quickest way for students to learn about another role for comparison, as each video lasts approximately five minutes. - If students are only completing one of the experiences and do not have time to review a Job Shadows example, they can explore and compare careers by reflecting on jobs they may have previously worked in, using them as a point of comparison. If they have no relevant job experience themselves, they could explore and compare by considering job roles they have some understanding of from lived experience, e.g., a job a parent or sibling may have, teacher, sports coach, game designer or a social media influencer. Encourage students to look beyond job titles and analyze the details that define each role. Students can create a digital spreadsheet – or work on paper if preferred – with a column for each career role they have explored and rows for each of the following features. The goal is to build a side-by-side comparison that highlights similarities and differences. - Responsibilities – What are the main duties of this role? - Skills – What technical and soft skills are required? - Technology/Tools – What kinds of technology, tools, or machines are used as part of daily tasks? - Education/Training – What education, training or certifications are needed? - Environment – Where does this work typically take place? Are they part of a team? - First Impression – What are my initial reactions and thoughts on this career? # After the Experience **Revisit the Mind Map** After exploring and comparing careers, ask students to revisit their Mind Map to reflect on how what they have learned connects with their own values, interests and strengths. Use the questions below to add new branches or update the map. - What careers or roles sparked my interest? - Where do they fit on the triangle or within the map? - Did I discover any new strengths and skills that I would like to learn more about or develop? - Did anything surprise me or shift my thinking about possible future careers? # Extended Learning **Presentation** Students will choose one from the following options to demonstrate what they have learned. This activity encourages synthesis, creativity, and personal insight by giving students multiple ways to express what stood out to them during their Career Exploration VR experience. Their final product should tell the story of where they see themselves in the future and why. To assess, use a rubric or checklist, providing students with individual feedback. **Option 1: My Career Poster** Ask students to create a digital poster or slide presentation that highlights two to three careers that would be a good fit or that they enjoyed learning about. Students should use visuals and text to explain why each career made their list and how it fits their personal goals. Their Mind Map, Career Comparison, and the suggestions below can be used to guide them: - Career title and short description - Why the career is a good fit (connect to mind map) - One skill or qualification you would need to learn or develop for this role **Option 2: Digital Collage** Ask students to design a visual representation of their thoughts and takeaways after exploring the various careers. They should use images, drawings, and keywords to create a digital collage that reflects not only the careers, but also what they learned about themselves in the process. Students can use presentation software (such as PowerPoint, Canva, etc.) and should use their Mind Map, Career Comparison, and the questions below for guidance: - What kind of work do you want to do? - What values and skills matter to you the most? - What kind of workplace or role feels "right" to you? **Option 3: Career Mashup** Ask students to combine elements from the different careers they explored to create their own "dream job" that reflects their unique passions, skills and values. They should invent a role that aligns with who they are and what matters to them. Their Mind Map, Career Comparison, and the suggestions below can be used to guide them: - Name for your dream job - Description of what this role does - Skills needed to perform the duties - Where and how someone in this role might work - A day in the life of someone in this role - How does it match your passions, skills and purpose? # How To View Student Analytics 1. Login to the [Xennial Teacher Portal](https://xrplatform.xennialdigital.com/home) 1. Results can be viewed based on the name the student entered For full set-up instructions, including video walkthroughs and support documents, please visit our support pages [ClassVR Support](https://www.classvr.com/)